Booth Payment & Cancelation FAQ
(as of 10/26/20 – subject to change)
The Everything Under the Sun Exposm (aka “show”) is a trade show produced by the Florida Swimming Pool Association (FSPA), a non-profit trade association serving swimming pool and spa contractors in Florida. We recognize that committing to the 2021 show is a divisive decision based on the worldwide pandemic. Florida is open for business – conferences and events are happening in Orlando and the theme parks are open. Local FSPA chapters are having successful meetings and events (tabletop, golf tournaments, etc.) and the FSPA board has met in person to conduct association business.
The FSPA has made investments in ensuring the 2021 trade show takes place in-person, just as it has for decades. The process involves financial and contractual commitments to software companies, the convention center, hotels, and other vendors. For show rules, please see the 2nd page of the exhibit space contract. Section 5 includes the policy for cancelation of the contract by the exhibitor, by FSPA, and of the show itself.
When is the booth space deposit due?
35% of the total booth contract due with contracts received prior to December.The deposit is non-refundable and non-transferable.Once received, a booth is assigned and the online booth profile can be completed by the exhibitor.
When is the final balance due for the booth space?
The final balance due is by December 10, 2020 (or full payment with contracts submitted after December 10).This is extended from the original November 15 deadline.Should a company not submit full payment by December 10, 2020, the booth will revert to a “reserved” status and not be viewable or searchable.If the balance remains unpaid, the reserved booth will be considered canceled on January 1.
When is the latest date I can sign up for a booth?
Contracts with full payment will be accepted for booth space until Wednesday, February 17, 2021, as long as there are booth spaces available in the exhibit hall.
What if we pay for our booth but decide not to attend?
Per Show Rules Section 5(a), the exhibit cancelation fee schedule is followed.If written notice of cancellation is received by FSPA 120 days or more prior to the first scheduled move-in day of the Show, Exhibitor will be entitled to a refund of the actual amount paid, less 35% of the total booth fee. If written notice of cancellation is received by FSPA between 75 days and 119 days prior to the first scheduled move-in day of the Show, Exhibitor will be entitled to a refund of the actual amount paid, less a $500 cancellation fee per booth space (100 square feet), less the non-refundable deposit (35% of the total booth fee). No refunds will be issued for booth space cancelled less than 75 days prior to the first scheduled move-in day of the Show.
Can we just have our company representatives walk the hall this year?
The exhibit hall entry fee for personnel of non-exhibiting manufacturers and distributors is $1,000 per person. FSPA membership does not grant free or discounted rates for this category of registration. The Show has a no-suitcasing policy: any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Show Rules and Suitcasing Policy, will be asked to leave immediately.
Will the show go virtual?
No, the Everything Under the Sun Show will not pivot to virtual.The Florida contractor continuing education courses offered are not approved for webinar credit, they must be held in person.
Could the show be postponed?
Should it be impossible, illegal or inadvisable for the show to take place in February due to government restrictions, our first option is to postpone the event to April.Exhibitors who select participation in the postponed event will get 100% of their booth payments towards the rescheduled event.Exhibitors who select to not participate in a postponed event may apply up to 50% of their payments to the following: the 2022 Everything Under the Sun Exposm, FSPA membership dues, advertising in FSPA publications, sponsor state level events and activities or be donated to the Florida Swims Foundation, a 501(c)3 organization.Chapter level sponsorships and activities do not qualify because each FSPA chapter is a separate corporation.Note: For package booths, the amount which would have been used for furniture and lead retrieval services is 100% transferable.
What if the show is canceled?
If holding or postponing the 2021 event is impossible, illegal or inadvisable FSPA will calculate each participating exhibitor’s pro-rata share of the costs and expenses incurred by FSPA in connection with the 2021 Show. The balance remaining may be used by the exhibitor for participation in the 2022 Everything Under the Sun Exposm, pay for FSPA membership dues, advertise in FSPA publications, sponsor state level events and activities or be donated to the Florida Swims Foundation, a 501(c)3 organization. Chapter level sponsorships and activities do not qualify because each FSPA chapter is a separate corporation. Note: For package booths, the amount which would have been used for furniture and lead retrieval services is 100% transferable.